Controlling room entry

As a team member, you can configure your rooms with specific rules to control room entry.

While this feature applies to all types of rooms, there are a few things worth noting. Digital Samba allows you to create single-role rooms and multi-role rooms. As the name implies, a single-role room is a room where all participants have the same user role. Single-role rooms are commonly used for meetings where moderation is not a requirement. On the other hand, a multi-role room is a room in which various user roles have been defined, likely for the purposes of introducing some type of moderation. Discover more about custom roles here.

Single-role rooms can only be locked manually, once you are in the room. They cannot be locked by default. The first user will always be able to enter the room, provided they have been granted the permission to start a session. They can then choose to lock the room, and subsequent users will be placed in the waiting room. When the last user leaves, the room is automatically unlocked.

Multi-role rooms can be locked either manually or by configuring the room settings that define the default state of the room. A locked multi-user room can only be entered by users who have permission to do so. All other users will end up in a waiting room. See how you can assign permissions here.

Participants will seamlessly join, be asked to wait to be accepted into the session or be asked to wait until the session starts depending on the combination of a few factors. The below table lists all the possible permutations.

Roles in the room	Do I have the 'Start session' permission	Do I have the 'Control room entry' permission?	Did someone start the session?	Is the room locked when I try to join?	What happens then?
Single	No	All cases	No	All cases	"Please wait until the session starts, you will be automatically joined"
Single	No	All cases	Yes	No	I can join seamlessly.
Single	No	All cases	Yes	Yes	"Please wait to be accepted into the session"
Single	Yes	All cases	No	No	I can join seamlessly.
Single	Yes	All cases	No	Yes	It's impossible to set a room to be locked in single-role rooms.
Single	Yes	All cases	Yes	No	I can join seamlessly.
Single	Yes	All cases	Yes	Yes	"Please wait to be accepted into the session"
Multiple	No	No	No	No	"Please wait until the session starts, you will be automatically joined"
Multiple	No	No	No	Yes	"Please wait until the session starts, you will be automatically joined"
Multiple	No	No	Yes	No	I can join seamlessly.
Multiple	No	No	Yes	Yes	"Please wait to be accepted into the session"
Multiple	No	Yes	No	No	"Please wait until the session starts, you will be automatically joined"
Multiple	No	Yes	No	Yes	"Please wait until the session starts, you will be automatically joined"
Multiple	No	Yes	Yes	No	I can join seamlessly.
Multiple	No	Yes	Yes	Yes	I can join seamlessly.
Multiple	Yes	No	No	No	I can join seamlessly.
Multiple	Yes	No	No	Yes	I can join seamlessly.
Multiple	Yes	No	Yes	No	I can join seamlessly.
Multiple	Yes	No	Yes	Yes	I can join seamlessly.
Multiple	Yes	Yes	No	No	I can join seamlessly.
Multiple	Yes	Yes	No	Yes	I can join seamlessly.
Multiple	Yes	Yes	Yes	No	I can join seamlessly.
Multiple	Yes	Yes	Yes	Yes	I can join seamlessly.